Minutes of the Santa Monica Arts Parents Association (SMAPA) General Meeting
Monday, November 11, 2019

Minutes approved at SMAPA General Meeting on Monday, November 30, 2020

Opening:
Since the Past President was no longer a member of the organization, Past Treasurer Alisa Stewart called the meeting to order at 7:00 PM.

Present: Sheila Hume, Erin Inatsugu, Richard Levis-Fitzgerald, Lydia Muraro, Deborah Nadel, and Melissa Tarsky

Ratification of Board of Directors:
Member of SMAPA met to ratify the following Directors, all of whom had been previously designated by the SMAPA Participating Programs they represent:
• Sheila Hume, Visual Arts Representative
• Erin Inatsugu, Vocal Music President
• Richard Levis-Fitzgerald, Theatre Treasurer
• Deborah Nadel, Orchestra Representative
• Melissa Tarsky, Band Treasurer
The Board of Directors was ratified by a unanimous vote of all SMAPA members present.

Appointment of Officers:
In accordance with the bylaws, the Directors annually appoint a President and a Treasurer to serve on the Board of Directors. By unanimous vote of those present, the following Officers were chosen for school year 2019-20:
• Lydia Muraro, SMAPA President
• Deborah Nadel, SMAPA Treasurer

Treasurer’s Report:
Total Revenue for all SMAPA Participating Programs from July 1, 2018 to June 30, 2019 was $496,103. Total expenses were $437,009, for a net revenue of $29,943. The Form 990 Income Tax Return is due on November 15, 2019.
Past Treasurer Alisa Stewart reported that SMAPA accounting expenses for school year 2019-20 totaled approximately $1,000. This amount covers state and federal filing fees, registration with the California Attorney General Registry of Charitable Trusts, and the form preparation fees paid to our accountant, Farzan & Farzan AAC.

Based on their share of net fundraising during school year 2018-19, the Participating Programs agreed to contribute the following amounts to cover the accounting expenses:
$ 240 Samohi Band
$ 30 Samohi Dance
$ 450 Samohi Orchestras
$ 90 Samohi Theatre
$ 190 Samohi Vocal Music
$1,000 Total
Representatives from each of the Participating Programs agreed to send a check or electronic transfer to Alisa Stewart, for deposit into the SMAPA “Parent” checking account used to pay accounting fees.

The meeting was adjourned at 7:15 PM.

Minutes approved at SMAPA General Meeting on Monday, November 11, 2019

General Meeting Thursday, May 10, 2018, 7:00 – 8:00 PM

LOCATION:
For the address, please contact us at santamonicaartsparents@gmail.com.

ATTENDEES:
All SMAPA members are welcome to attend.
All parents or legal guardians of students enrolled in any of the six SMAPA Participating Programs – Samohi Band, Dance, Orchestra, Theatre, Visual Arts, and Vocal Music – are voting members of SMAPA. The directors (teachers) of all Participating Programs are non-voting members of SMAPA.

AGENDA:

1) Welcome – Mia von Sadovszky, SMAPA President

2) Approval of Minutes from November 14, 2017 meeting.

3) Report on SMAPA finances – Alisa Stewart, SMAPA Treasurer

4) Introduction of proposed SMAPA Directors for school year 2018-19
– Each Participating Program designates a current parent to serve as their representative on the Board of Directors.
– Each Director serves for a two-year term and may be designated to serve no more than two consecutive terms.

5) Ratification of 2018-19 Board of Directors

6) Discussion of duties of Treasurer

7) Appointment of Treasurer of SMAPA for 2018-19
– In accordance with our bylaws, the Officers of SMAPA (President and Treasurer) are appointed by the Board of Directors, and serve as members of the Board of Directors.
– Candidates (any SMAPA member) may self-nominate.
– A ratified Director may serve concurrent terms as Director and Treasurer.

8) Adjournment

The Santa Monica Arts Parents Association (SMAPA) will hold a General Meeting

Tuesday, November 14, 2017, 6:00 – 7:00 PM

LOCATION:
Joslyn Park Auditorium
633 Kensington Rd, Santa Monica, CA 90405
The park is up on a hill. There is ample free street parking surrounding the park, as well as a small parking lot along the east side of the grounds.

ATTENDEES:
All SMAPA members are welcome to attend.
All parents or legal guardians of students enrolled in any of the six SMAPA Participating Programs – Samohi Band, Dance, Orchestra, Theatre, Visual Arts, and Vocal Music – are voting members of SMAPA. The directors (teachers) of all Participating Programs are non-voting members of SMAPA.

AGENDA:

1) Welcome (Alisa Stewart, SMAPA Treasurer – term expires June, 2018)

2) Self-introduction of SMAPA Directors (returning and newly designated Directors for 2017-18)
– Each Participating Program designates a current parent to serve as their representative on the Board of Directors.
– Each Director serves for a two-year term and may be designated to serve no more than two consecutive terms.

3) Ratification of Directors (those in the first year of their two-year terms)
– A vote of the majority of members present is sufficient to ratify Directors.

4) Brief Report on combined SMAPA Profit & Loss Statement, July 1, 2016 – June 30, 2017 (Alisa Stewart)

5) Discussion of duties of President of SMAPA

6) Appointment of President of SMAPA for 2017-18
– In accordance with our bylaws, the Officers of SMAPA (President and Treasurer) are appointed by the Board of Directors.
– Candidates (any SMAPA member) may self-nominate.
– A ratified Director may serve concurrent terms as Director and President.

7) Adjournment